Microsoft Excel is one of those programs that is far more versatile than many people believe. Certainly it allows you to enter and analyze data, but you also can use it for accounting, planning, tracking data, making calendars, creating a budget and much more. While many people know how to use the most basic features of Excel, here are a few cool tricks that you might not have known.
Highlighting data is something we often have to do, especially if you need to cut and paste or copy and paste the data. To highlight quickly, tap into the first cell of a row and just hit your shift and spacebar. The whole row will highlight and you can copy or cut the data.
For those times when you need to highlight a whole column, just click in the first cell and then find the F8 key at the top of your keyboard. Then click that F8 and then click last cell in your column. You also can use this process to highlight every cell in a spreadsheet. Just click in that very first cell and then in the very last cell and everything will highlight. To end this function, just tap on that F8 again and the function will stop. You also can use this to just highlight a chunk of data within your spreadsheet.
You might have noticed that once you move beyond row 38 in excel, that you can no longer see the first row of data. As this is your header, it can be difficult to continue entering data when you can't see for what each column has been designated. Keeping a header in place is a helpful tool for those using Excel.
You can create a second header that will appear all of the time. Go over to the right edge and find the scroll bar for the spreadsheet. Above that is an up arrow or triangle that is filled in, and above that is a box with a line in it. Place your cursor over this box and wait until the cursor looks like two up and down arrows with two lines in between arrows. Click and hold and a dark line will appear. Move this arrow down slightly and slowly and you will see a second header appear. Release the mouse and this header will stay in place and you will be able to see it the whole time you enter data, even after row 38.
If you need to organize data a certain way, you can use the handy sort function. At the top of the page, you will notice a variety of tabs - Home, Insert, Page Layout, etc. Under Home, you will find Sort & Filter. You can create your own custom sorts or just go with alphabetical sorts. You can also filter columns to show just certain data which can be very helpful. This is just the tip of the iceberg as there are literally hundreds of shortcuts and functions available in Excel. For more help and hints, click on the question mark at the top of the Excel page. It is surrounded by a blue arrow and links to the Microsoft Excel help system.
Highlighting data is something we often have to do, especially if you need to cut and paste or copy and paste the data. To highlight quickly, tap into the first cell of a row and just hit your shift and spacebar. The whole row will highlight and you can copy or cut the data.
For those times when you need to highlight a whole column, just click in the first cell and then find the F8 key at the top of your keyboard. Then click that F8 and then click last cell in your column. You also can use this process to highlight every cell in a spreadsheet. Just click in that very first cell and then in the very last cell and everything will highlight. To end this function, just tap on that F8 again and the function will stop. You also can use this to just highlight a chunk of data within your spreadsheet.
You might have noticed that once you move beyond row 38 in excel, that you can no longer see the first row of data. As this is your header, it can be difficult to continue entering data when you can't see for what each column has been designated. Keeping a header in place is a helpful tool for those using Excel.
You can create a second header that will appear all of the time. Go over to the right edge and find the scroll bar for the spreadsheet. Above that is an up arrow or triangle that is filled in, and above that is a box with a line in it. Place your cursor over this box and wait until the cursor looks like two up and down arrows with two lines in between arrows. Click and hold and a dark line will appear. Move this arrow down slightly and slowly and you will see a second header appear. Release the mouse and this header will stay in place and you will be able to see it the whole time you enter data, even after row 38.
If you need to organize data a certain way, you can use the handy sort function. At the top of the page, you will notice a variety of tabs - Home, Insert, Page Layout, etc. Under Home, you will find Sort & Filter. You can create your own custom sorts or just go with alphabetical sorts. You can also filter columns to show just certain data which can be very helpful. This is just the tip of the iceberg as there are literally hundreds of shortcuts and functions available in Excel. For more help and hints, click on the question mark at the top of the Excel page. It is surrounded by a blue arrow and links to the Microsoft Excel help system.
About the Author:
Frankline Bell enjoys blogging reviews on computer repairs and support companies. To get further information about the best computer repair Beaverton professionals or to discover more about Portland computer repair services, please visit the GeeksAKnockin.com site now.
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